Description
SUMMARY: Responsible for the overall daily operational activities of the Arlington Convention & Visitors Bureau – Accounting and Finance, Human Resources, Information Technology (IT) and Building Management. Oversees accounting and operations to ensure effectiveness and efficiency; produces financial reports for the Arlington Convention & Visitors Bureau (ACVB), the Arlington Tourism Public Improvement District (ATPID) and the Travel & Sports Legacy Foundation (TSLF); responsible for support services including general office maintenance. Develops policy and directs and coordinates human resources activities, such as employment, compensation, benefits, training, and employee services. Is responsible for “clean” audits of all companies.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following; compliance with employee handbook is also required. Other duties may be assigned.
Primarily responsible for oversight of the accounting and financial obligations of the Arlington CVB, the Arlington Tourism Public Improvement District (TPID or as known as ATPID Arlington Tourism Public Improvement District), and the Travel & Sports Legacy Foundation (TSLF). This includes using internal controls over the financial processes.
Produce the financial reports monthly and report the finances to the Leadership Team, the Board’s Financial Committees and to the Board of Directors for each company. Recently, the Accountant has been given the responsibility of producing these reports in an attempt to allow a second person to be able to produce the reports in the event the Vice President of Finance & Administration is not available to produce the reports. In this case, the financial reports would only have to be reviewed and if needed, revised.
Oversee the filing of tax-related reports (1099s, 990s and other various IRS reports). Currently, the 1099s are produced by the accountant, but the 990s and other various IRS reports are produced by the CPA / Audit firm. It would be considered a plus if the person in this role could produce these reports.
Ensure organizational investment practices comply with all requirements of Public Funds Investment (PFIA), including oversight of investment policies, reporting, training, and authorized investment controls.
Directly assists and provides oversight of annual, independent audits of the ACVB’s and ATPID’s financial audits, including working with the ACVB’s Finance Committee when RFPs are sent out seeking a qualified firm to conduct those annual audit reports. Clean audit opinions each year are required.
Performs annual inventory of all company assets and overseeing the general office operations for accounting. Conducts the budget preparation for the ACVB and ATPID. The TSLF budget is prepared by the Chief Operating Officer and reviewed by the person filling this role.
Prepares monthly financial reports for the ACVB, ATPID and TSLF on an accurate, timely basis with constructive recommendations for improving operating and financial performance and identifying opportunities for more favorable leasing, renting, purchasing and financial arrangements.
Comply with all applicable Federal, State and Local requirements.
Serves as a member of the ACVB’s senior executive leadership team; participates in key decisions pertaining to strategic initiatives and operational execution.
Prepares and maintains regular financial planning reports.
Handles complete analysis of financial results.
Develop recommendations including short-to-medium, and long-term financial plans and projections through use of financial reports and budgets for each entity.
Develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations.
Approves the purchase of office and computer equipment, leased vehicles and office supplies; maintains accurate inventory and ensures timely maintenance for office equipment and leased vehicle.
Reviews and gives final approval to the Director of Human Resources & Facilities’ coordination in all aspects of the Arlington CVB’s facilities to ensure overall organization and cleanliness, maintenance, adequate insurance (property, casualty, officers and directors, cyber security) and upkeep of the office.
Recommends and ensures compliance with procedures for systematic retention of files, protection, retrieval, transfer, and disposal of records based on statutory requirements and business needs.
Directly manages Accountant, and the Director HR & Facilities. Oversees primary outsourced operations – IT, janitorial, handyman and AC/Heating, payroll & benefits.
Coordinates ACVB compensation studies and employment trends in the marketplace.
Reviews expense reports and credit card statements for compliance with established policies.
Directly manages the Director of Human Resources & Facilities and oversees the Human Resources operations, which includes payroll, retirement, review and assistance with annual benefits review, and assistance with the coordination of cafeteria plans (Section 457, Section 401).
Review policies and procedures as needed and alerts President/CEO and other department heads when operational difficulties are anticipated or when various actions may be in violation of Bureau policy.
Oversee annual performance reviews, which include salary changes and incentive payouts. Along with President/CEO and Director Human Resources & Facilities, conduct employee terminations as needed.
Commit to fostering the ACVB TEAM first environment and our culture, by following our core values: we own it (Commitment), we lead (Strategic), we win (Results-Driven) and we celebrate (Passionate).
Requirements
SUPERVISORY RESPONSIBILITIES:
Supervises Accounting and Human Resources. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws, addressing complaints and resolving problems.
EDUCATION and/or EXPERIENCE:
College degree in Accounting or Finance required. Five or more years’ experience in nonprofit or government accounting required, with experience managing human resources, and/or business administration considered a plus. Ability to work with current accounting software (QuickBooks currently), MS-Word, Excel & Office required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee may occasionally lift and/or move up to 20 pounds or more.
The employee must be able to travel occasionally on business, typically for professional development opportunities.
Equal Employment Opportunity
