Description

Job Description:

Executive Assistant

The Role

In this role, as a key member of the Workplace Investing Participant Services team, you will be providing comprehensive support to the Participant Services Directors/Vice Presidents, aligned to the Covington, Kentucky Workplace Investing Regional Center and our respective aligned site in Nebraska. You will also support the managers and associates aligned to Covington, KY and Omaha, NE. You will need to be able to perform your duties while working in a fast paced and dynamic environment.

The Expertise and Skills You Bring

• 2-3 years administrative experience supporting leaders at varying levels of an organization.
• Bachelor's degree preferred but not required.
• Proficiency in Microsoft Office suite of products.
• Detail oriented with strong communication and organizational skills.
• A proactive and creative approach willing to assume responsibility for a broad range of administrative projects.
• A self-starter with the ability to take initiative in a fast-paced environment.
• A proven track record of working collaboratively and optimally with various personalities.
• Able to work independently and with a team.
• Ability to optimally interact with all levels of management.
• Able to maintain a high level of confidentiality.
• An outstanding ability to prioritize, react and think quickly.
• The ability and judgement to seek clarification or assistance when needed.
• The desire to work as a true partner with the team and anticipate needs.
• Moderate skills and creativity with posters, flyers, emails, and announcements.
• Assisting the leadership team with support including expense reporting (utilizing Concur), budgeting, HR processing, meeting correspondence, and product purchasing.
• A liaison with internal departments.
• Coordinating meetings internally and externally, preparation of agenda, meeting facilities, and distribution of materials.
• Office management including maintaining office supplies and computer equipment support.
• Provide support for on-site visits and events.
• End to end support of meetings and events.
  

Note: Fidelity is not providing immigration sponsorship for this position

The Team

The administrative staff at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their team. Excellent communications skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously serving as a focal point of a dynamic, fast-paced business environment. As a meaningful member of the Regional Center administrative team, you will support members of the Senior Leadership team as well as play an integral part of our site wide planning, organization, and events.

Certifications:

Category:

Administration
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.

Please be advised that Fidelity's business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.



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