Description

Fiscal Coordinator 1

Oregon State University

Department: Financial Strategic Svcs (QCU)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Position Summary:
This recruitment will be used to fill up to three full-time Fiscal Coordinator 1 positions for the Controller's Unit - Financial Strategic Services division at Oregon State University.

The Controller's Unit is responsible for providing financial and administrative services to colleges and administrative units. These positions provide support in the interpretation, development and implementation of policies and procedures and play a critical role by performing analysis, auditing, projections, budget management, and recommending financial solutions. These positions communicate college, university, state, federal policy and guidelines to units.

These positions have frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, college administration and outside vendors to exchange information, collect data, make recommendations, secure approvals, and solve problems. These positions operate fairly autonomously within parameters set forth by management.

This position reports to a Manager within the Controller's Unit.

To be successful in this role the incumbents must:

• Ensure high standards of accuracy and precision and be highly organized.
• Be articulate with excellent verbal and written communication skills.
• Be results oriented, with demonstrated ability to problem solve.
• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
• Comply with the systems and standards when dealing with internal and external customers.

Summary of Benefits : https://hr.oregonstate.edu/benefits/prospective-employee

To calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator

Position Duties
60% Accounting and Reporting:

• Provides analysis and interpretation of accounting records for restricted fund types (grants and contracts, research cluster, some foundation funds); Prepares periodic and ad hoc budget reports for unit leaders, principal investigators (PIs), faculty and management
• Verifies, reconciles and audits indexes, tracks errors, processes corrections, and ensures costs are allocated appropriately; informs unit leadership, faculty and PIs of current and projected status of accounts, and ensures expenditure are appropriate.
• Assists with monitoring cost share to ensure obligations are met. Reviews and tracks completion of effort certification reports.
• Processes labor distribution requests for multiple employee and position types.
• Reconciles Grant Reporting System exceptions.
• Tracks and coordinates allocation of funds from awarded projects. Identifies issues and takes appropriate action to solve problems.
• Approves purchasing and accounts payable transactions in Banner and BennyBuy. Reviews invoices, checks for Budget Authority and appropriateness to index, verifies account codes and availability of funds.
• Interprets and answers policy-related questions.
• Provides guidance and consultation regarding grant, foundation, Oregon State University (OSU), and Business Center policies. Clarifies rules and regulations, explains allowable and unallowable costs for each type of funding source.
• Assists purchasing of goods and services with outside vendors, preparing Personal Services Contracts and coordinating with central offices such as Purchasing, Contracting, and Materials Management (PCMM) as needed.
• Performs periodic review of fiscal operations by auditing accounting records for proper classification of entries, proper use of program codes, funds, and account codes. Provides training to staff when policies change or if analysis indicates training may be needed to improve performance or accuracy.
• Completes fiscal year end closing activities to ensure proper closing of the books and meeting of year-end deadlines.
• Participates in initiatives to improve accounting and reporting processes.

25% Budgeting & Forecasting:

• Prepares monthly and quarterly reports; provides consultation, advice, and direction fund managers; monitors and analyzes grant budget status throughout the year and conducts expenditure forecasting.
• Assists faculty with grant projections and budget changes using appropriate salary rates, OPE, tuition and indirect cost rates.
• Anticipates and processes corrections throughout the fiscal year. Analyzes grant balances to proposed budgets for compliance or variance.
• Collaborates with College Pre-award staff to ensure documentation and understanding of college funding commitments at proposal stage and Office of Sponsored Research and Award Administration for award administration and closeout requirements.

15% Miscellaneous Duties:

• Participate in committees and work groups.
• Provide back up support for co-workers as needed.
• Suggest improvement to workflow and process improvements.
• Participate in training and professional development activities.
• Perform other duties as assigned by supervisor

Minimum Qualifications
A Bachelor’s degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience*; OR a CPA or PA certificate and two years of accounting experience*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*.

*Accounting experience must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.

All courses must be from accredited colleges, universities, or private vocational schools.

Transcripts must be submitted for all required and/or related courses.


Additional Required Qualifications
A Bachelor’s degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience*; OR a CPA or PA certificate and two years of accounting experience*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*.

*Accounting experience must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.

• All courses must be from accredited colleges, universities, or private vocational schools.
• Transcripts must be submitted for all required and/or related courses.
• Demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications

• Ability to manage multiple projects/activities, problem solve, make effective decisions, and work independently.
• Knowledge of Uniform Guidance, Cost Accounting Standards, governmental and fund accounting.
• Proficient in Excel.
• Knowledge of Banner FIS, BennyBuy, and CORE.
• Possess effective oral and written communication skills.

Working Conditions / Work Schedule
Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with supervisor and/or director approval, is open to fully remote work schedule or a hybrid (on-site and remote work) work schedule.

Special Instructions to Applicants
To ensure full consideration, applications must be received by 03/30/2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Jackie Thorsness at jackie.thorsness@oregonstate.edu OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

To apply, please visit: https://jobs.oregonstate.edu/postings/133589







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