Description

• Managing complex calendar time management to balance business needs for senior leaders.
• Optimization of regular and ad hoc meetings including conference room and logistical arrangements.
• Collaborating across the enterprise on coordination and calendaring for critical gatherings and leadership meetings.
• Problem solve and propose alternative plans for a wide array of potential challenges.
• Travel management including reservations, lodging, organization, invoice processing and expense reporting.
• Collaborate with the Business Management Team to establish yearly calendar for all Managing Directors, Team-wide Events, Catering, and engagement.
• Supporting projects to improve the delivery of legal services at Schwab.
• Serving as the onsite office manager for team events, partner high-level meetings, and corporate functions in Austin.
• Establishing and maintaining effective and professional business relationships with all levels of management, employees, and key business partners.

• 5+ years of administrative assistant experience in supporting senior executives or equivalent
• A service- and solutions-oriented mindset with exceptional administrative and project planning abilities.
• Ability to deal with sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail.
• Ability to exercise sound judgment in prioritizing tasks; to work efficiently; and meet deadlines within a challenging and fast-paced environment.
• Proven ability to interact with internal and external individuals at all levels, including senior executives, colleagues, clients, and vendors.
• Proficient in Microsoft Office Applications and the ability to learn innovative technologies rapidly.
• Strong interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic.
• Cross-functional and cross-company project management and relationship building skills.
• A bias for action, highly organized, and ability to successfully execute on multiple projects simultaneously.
• Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs.

Requirements