Description

Occupancy Planning & Space Strategy
The Occupancy Planning & Space Strategy role is responsible for space and occupancy analysis and the creation of space and occupancy strategies for real estate efforts, small and large-scale, within TIAA's over 3 million square foot portfolio. The plans developed by this role ensure that TIAA's physical environments align with TIAA's overall space strategy and drive associate productivity and job satisfaction and thereby maximize associate experience and efficiency.

Key Responsibilities and Duties

• Creates supply/demand analyses and provides stack planning and alignment strategies reflective of the needs of the individual lines of business for renovations, consolidations, and improvements for general space efficiency. Includes coordinating with Construction and Facilities to develop detailed move sequencing plans.
• Tracks and analyzes headcount and square footage data to ensure we are optimizing our space utilization and to develop recommendations for immediate and long-range space requirements. Maintains records of headcounts to track against plan and predict future requirements.
• Advises on Integrated Workplace Management System (IWMS-iOffice) regarding the navigation and set up of the IWMS program, creation of space types, and data maintenance to ensure the system generates accurate space data reports. Audits IWMS space data for accuracy utilizing current company standards, and collaborates with line of business partners to resolve any issues.
• In conjunction with our Design team, develops space plans for renovations, relocations, and new leases while applying TIAA's space strategy standards and adherence to code requirements. Develops project schedules and determines resources necessary to ensure successful and on-time project completion.
• Oversees the Workspace Leader program (a network of leaders representing the lines of business regarding space needs).
• Oversees contract service provider responsible for space planning and occupancy planning task deliverables.
• Monitors and controls external vendors assigned to Global Real Estate projects.
• Develop and implement the Workspace Leader Program which is a network of approximately 20 Workspace Leaders and 50 business space coordinators and support staff representing all lines of business regarding space needs. Responsibilities include organizing and leading quarterly Workspace Leader calls to update leaders on space and occupancy activities. Requires collaboration with other departments to ensure all critical processes and updates are communicated.
• Coordinates with Design and Construction to deliver on-time project completion to avoid unnecessary business downtime and/or additional expenses to the project due to delays.
• Supports key enterprise real estate initiatives ensuring the physical environments drive associate productivity and high job satisfaction, thereby maximizing the associate experience and job efficiency.
• Analyzes and audits space data and floor plans for TIAA's over 3 million square foot portfolio for accuracy and utilizes the information to develop strategies regarding current and future space usage across the portfolio.
• Works closely with our Corporate Services partners as well as with representatives from all lines of business to guide business units in making longer term occupancy decisions.
• Conveys to the lines of business why the recommended solution moves toward the desired goal or a common vision.

Educational Requirements

• University (Degree) Preferred

Work Experience

• 5+ Years Required; 7+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
8IC

Required Qualifications:

• 5+ years of experience working in a large corporate real estate environment with exposure to global portfolios and multiple lines of business

Preferred Qualifications:

• 7+ years of experience working in a large corporate real estate environment within financial services, with exposure to global portfolios and multiple lines of business
• University degree that has an accredited program in Interior Design, Architecture, or similar field of study
• Strong leadership and interpersonal skills with the ability to navigate difficult discussions with teammates, leaders, and outside vendors
• Experience addressing and influencing constituents affected by space change as well as executive management
• Keen intellect and desire to find creative solutions to drive space efficiency and improved utilization
• Experience working in a matrix environment with competing priorities and limited resources
• Desire to learn and grow with a mission-driven organization focused on improving retirement outcomes for its participants
• In-depth knowledge of IWMS and drafting systems (iOffice, AutoCad and Revit) regarding the navigation and set up of the IWMS program, creation of space types, and data maintenance to ensure the system generates accurate space data reports
• Ability to understand business requirements and form real estate and facilities strategies that support enterprise goals
• Understanding of workspace strategies that drive down costs and increase productivity
• Active awareness and understanding of global workplace trends, innovations, and opportunities
• Understanding of enterprise processes and standards including Architecture, Planning, Design, Construction, Real Estate, Facilities Management and Commercial Furniture
• Distills complex information to the essential facts for client decision-making

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Related Skills

Accountability, Business Acumen, Business Requirements, Collaboration, Conflict Management, Construction Management, Consultative Communication, Continuous Improvement Mindset, Influence, Negotiation, Prioritizes Effectively, Relationship Management, Vendor / Partner Management

Anticipated Posting End Date:
2026-06-10

Base Pay Range: $100,000/yr - $146,000/yr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

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Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways-because when our people succeed, our impact on clients' lives grows stronger.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That's why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary .

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & Non-Discrimination statement is on our careers home page , and you can read more about your rights and view government notices here .

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here .

For Applicants of TIAA Global Capabilities, click here .

For Applicants of Nuveen residing in Europe and APAC, please click here .



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